1. Have a to-do list

Yes, a good old fashioned to-do list. Whether it’s on a smartphone, a computer, or like me, just using pen and paper, write everything down that you need to do that day. If you have a list, you can physically see what tasks you need to get done and that can help keep things clear in your mind. From your list, prioritise what you need to do first and work through the rest. When you get to the end of your working day, create a new list ready for the next day. Add any new priorities and any tasks that you didn’t quite get to from today’s list so nothing gets missed.

2. Organise your workspace & declutter regularly

You need your workspace to be clear so you can well, work! Use lever-arch files, box files, paper trays, magazine files, whatever you like. Use them for filing everything from receipts & invoices to current project papers or useful reading material. Label files so you can clearly access what you need, when you need it.

Don’t be tempted to let papers pile up on your workspace, have separate piles for your papers that you can add to throughout the day such as, ‘to do’, ‘to read’, or ‘to shred’- take 10 minutes at the end of each day to file away and shred as necessary. This should prevent you disappearing behind a massive pile of papers on your desk which then becomes a real chore to deal with later on (and will likely end up in the shredder whether it needs to or not!)

3. Keep your stationery cupboard stocked

As dull as this may be, ensure your stationery cupboard is stocked with everything you need – especially spare ink cartridges, staples, pens, plenty of printer paper, and envelopes of all sizes. There’s nothing more irritating that needing something urgently only to find that you don’t have it!

4. Keep folders for each client

Ideally keep things paper free and create folders for each client on your laptop, or in the cloud using a cloud storage solution such as OneDrive, DropBox or Google Drive. Of course, this only works if you make sure you save everything that relates to that client in their client folder, including emails. You could also create folders for each client within your email inbox but I’ve learnt from past experience this can lead to your inbox getting rather full rather quickly. So, I would say it’s best to save emails that you may want to refer to again in the client folder on your laptop/in the cloud. Just ensure to label the saved email in a way that you know what the email is regarding. This way, if you suddenly need to access a document or email sent to you by Mr. J. Bloggs, you know exactly where to find it. Rather than searching through your inbox for hours on end.

5. Create a schedule

If you regularly write a blog, or send out a newsletter to your mailing list, use excel to create a schedule. Add ideas for topics and the dates for publishing on a weekly/monthly basis so you can refer to it and keep to a regular schedule. Then as I’m about to discuss below, add a reminder in your diary to remind you when you need to start writing your blog/newsletter to ensure its published when you want it to be.

6. Add reminders to your diary

This is a very simple one but not something everyone utilises. Add reminders in your diary to make sure that you don’t forget to do something! If there’s a conference coming up that you’d like to attend, add a reminder a week before so that you can look to book tickets. Or if you need to make sure a contract or invoice is sent out by a certain date (if you don’t have a Finance Team to do this for you!), add a reminder in for that. Anything that you need to remember that you think you might forget – use your diary to remind you. Or you could use an app such as EverNote or Wunderlist.

7. Add documentation within the calendar appointment

If you have an important meeting coming up that’s in your diary and there are documents relating to that meeting that you will need to refer to on the day, save them within the calendar appointment. That way you can easily find them and print them to take with you on the day or refer to them on your laptop during the meeting. It makes sense and makes life a lot easier if everything you need for that meeting is saved all in one place and easy for you to access.

8. Don’t procrastinate!

As Benjamin Franklin’s saying goes, “don’t put off until tomorrow, what you can do today”. If you want your life to be a bit less stressful then organise what you can, as soon as you can. Putting in the effort to get things done asap, will be less stressful in the long run. So if there’s something that you really need to do, get it done and smugly cross it off your to do list, now!!

If you need help being more organised and are looking for a virtual assistant, please email Miss VirtualEA here for more info.

8 Simple Ways You Can Be More Organised at Work Today

11 thoughts on “8 Simple Ways You Can Be More Organised at Work Today

  • 7th January 2021 at 02:29

    I intended to create you one little note just to give thanks as before for the extraordinary information you’ve discussed at this time. It has been certainly incredibly generous of people like you giving easily all a few individuals could have advertised as an e-book in making some bucks for their own end, and in particular considering that you could have done it if you considered necessary. The basics additionally acted as a easy way to be aware that many people have a similar desire just as mine to figure out a great deal more concerning this condition. Certainly there are a lot more enjoyable instances ahead for folks who check out your blog.

  • 7th January 2021 at 03:41

    I am only writing to make you understand what a remarkable experience our princess undergone viewing your webblog. She picked up some things, which included what it is like to possess an ideal teaching spirit to make the mediocre ones without difficulty master specified tortuous things. You undoubtedly surpassed readers’ expected results. Thanks for rendering those useful, trustworthy, revealing as well as unique tips on your topic to Mary.

  • 7th January 2021 at 16:30

    A lot of thanks for all your efforts on this site. Gloria enjoys engaging in investigation and it’s easy to understand why. Almost all know all concerning the dynamic means you deliver great items on the web blog and as well encourage contribution from other people on that concern plus our daughter is actually being taught a whole lot. Take advantage of the rest of the year. You are always doing a splendid job.

  • 7th January 2021 at 22:04

    Needed to write you this very small word to help thank you very much yet again with your unique views you have shown on this website. This is so wonderfully open-handed with you to supply without restraint what exactly some people would have supplied for an electronic book to make some profit on their own, specifically since you might well have tried it in the event you wanted. Those tricks likewise worked to provide a great way to understand that the rest have the same zeal the same as my very own to understand whole lot more with respect to this problem. I think there are thousands of more pleasurable times up front for those who view your website.

  • 8th January 2021 at 04:56

    A lot of thanks for each of your hard work on this web page. Kim really likes getting into investigation and it’s really easy to understand why. Many of us know all of the dynamic method you make invaluable steps on this web blog and as well as improve participation from people on that idea so our girl is certainly learning a lot of things. Have fun with the remaining portion of the new year. You are conducting a pretty cool job.

  • 8th January 2021 at 11:19

    I am only writing to make you understand what a terrific experience our princess undergone viewing yuor web blog. She picked up such a lot of things, with the inclusion of what it is like to possess an ideal teaching style to make the others without hassle thoroughly grasp specified tricky topics. You undoubtedly surpassed visitors’ expected results. Thanks for showing those valuable, trustworthy, revealing not to mention unique tips on your topic to Sandra.

  • 9th January 2021 at 12:48

    A lot of thanks for all your valuable hard work on this web page. Kate loves getting into investigation and it’s really easy to understand why. I know all of the dynamic medium you make insightful solutions on this web blog and as well as foster participation from people on that idea so our girl is certainly discovering a lot of things. Have fun with the remaining portion of the new year. You are conducting a powerful job.

  • 9th January 2021 at 14:04

    Thanks for the advice on credit repair on this excellent site. Some tips i would tell people should be to give up the particular mentality that they may buy currently and shell out later. Being a society many of us tend to try this for many issues. This includes vacation trips, furniture, along with items we wish. However, you’ll want to separate your current wants out of the needs. If you are working to boost your credit score actually you need some trade-offs. For example you’ll be able to shop online to save cash or you can look at second hand merchants instead of high-priced department stores pertaining to clothing.

  • 9th January 2021 at 14:47

    I simply wished to thank you very much yet again. I do not know what I would have used without those tips and hints shown by you concerning such concern. It actually was a real difficult condition for me personally, but discovering a new professional fashion you handled it forced me to cry for delight. I’m grateful for the assistance and as well , have high hopes you comprehend what a powerful job you’re carrying out educating men and women by way of your blog. I am certain you’ve never come across all of us.

  • 9th January 2021 at 15:47

    I’m also commenting to let you be aware of of the brilliant discovery my child encountered checking the blog. She came to understand a lot of details, including how it is like to have a marvelous coaching character to get certain people completely comprehend a variety of complex issues. You actually did more than her desires. I appreciate you for coming up with such essential, dependable, edifying and cool guidance on that topic to Ethel.

Leave a Reply

Your email address will not be published.